Project coordinator (English-C1)

Опис вакансії

We are US based healthcare company. Working hours: 9am-5pm EST (NY)

Individuals outside Ukraine are applicable to apply as well.

1. Project Planning and Execution:

Develop project plans, timelines, and milestones in collaboration with stakeholders, defining project scope, objectives, deliverables, and resource requirements for healthcare AI development initiatives.
Coordinate project activities, tasks, and dependencies across cross-functional teams, including data scientists, software engineers, UX designers, and domain experts, ensuring alignment with project goals and timelines.

● Meeting with senior company officials to discuss project plans and requirements

● Planning projects with team members to create a structure for the completion of the project

● Coordinate the allocation of project resources to ensure the project team has what’s needed at the right time

2. Risk Management and Mitigation:

Identify project risks, issues, and dependencies proactively, conducting risk assessments and developing mitigation strategies and contingency plans to address potential obstacles and minimize project disruptions.
Monitor project progress and performance metrics, tracking key milestones, timelines, and budget expenditures, and escalate issues or deviations from the plan to senior management as needed.

3. Stakeholder Communication and Engagement:

Serve as the primary point of contact for project stakeholders, communicating project status updates, progress reports, and deliverables, and managing stakeholder expectations regarding timelines, scope, and quality.
Facilitate stakeholder meetings, workshops, and review sessions to gather requirements, solicit feedback, and align project priorities with stakeholder needs and business objectives.

4. Resource Allocation and Management:

Allocate resources, including personnel, budget, and technology infrastructure, effectively to support project activities, balancing competing demands and priorities to optimize resource utilization and project outcomes.
Coordinate with resource managers, department heads, and external vendors or contractors to secure necessary resources and support for project execution, negotiating contracts, statements of work, and service level agreements as needed.

5. Quality Assurance and Compliance:

Ensure adherence to project management best practices, standards, and methodologies, such as Agile, Scrum, or Waterfall, and compliance with organizational policies, regulatory requirements, and industry standards.
Facilitate quality assurance activities, such as code reviews, testing, and validation, to ensure that deliverables meet quality standards, functional requirements, and user expectations before deployment.

6. Team Leadership and Development:

Provide leadership and guidance to project team members, fostering a collaborative and inclusive team culture, motivating team members to achieve project goals, and resolving conflicts or challenges that arise during project execution.
Support professional development and skill-building initiatives for team members, providing coaching, mentorship, and opportunities for learning and growth to enhance individual and team capabilities.

7. Assistance:

Meeting with senior company officials to discuss project plans and requirements
Managing executives' calendars and set up meetings
Format information for internal and external communication — memos, emails, presentations,reports

Assist the executives in development of project management documents such as project

budgets, project schedules, scope statements and project plans

Qualifications:

Bachelor’s degree in project management, business administration, or a related field
Proven experience (2+ years) in assistance, project management roles, with a track record of successfully leading and delivering complex, cross-functional projects in the healthcare or technology industry.
Excellent organizational and time management skills, with the ability to prioritize tasks, manage competing priorities, and adapt to changing project requirements and priorities in a fast-paced environment.
Effective communication and interpersonal skills, with the ability to communicate clearly and concisely with stakeholders at all levels, build relationships, and influence decision-making to drive project success.