Executive Assistant

40 000 – 60 000 грн
Greenwich Group, Агенція
Пошук персоналу, HR; 10–50 співробітників
Київ
Повна зайнятість. Досвід роботи від 1 року. Вища освіта.
Англійська — вище середнього

MS Office
Jira
Відповідальність
Активність
Пунктуальність
Ведення звітності
Критичне мислення
Дисциплінованість
Google Workspace
Проактивність
MS Access
Перфекціонізм

Опис вакансії

Executive Assistant for Head of in-house products in the American production IT company, which provides a full-stack package of complex AdTech solutions for digital advertisers, publishers and ad agencies worldwide.

Company products — In-house AdTech products — Ad Exchange platform

The team of the company consists of 150 people

Locations — Portugal, Bulgaria, Ukraine (Kyiv/Odessa) or remote

Сonditions: Competitive salary + bonuses, remote mode (Full-time), career and financial growth, paid vacation and sick leave and other goodies.

Requirements:

Experience on similar position at least 1 year

English — Upper-Intermediate/Advanced
Education — Bachelor’s degree (specialization doesn’t matter), Master’s is preferable;
Result- and detail-oriented approach;
Proactivity and critical thinking;
Self-starter with strong self-discipline and punctuality;
Advanced knowledge of Microsoft office and Google GSuite;
Being able to find answers to any questions autonomously;
High level of perfectionism;
Ability to work from our office in Kyiv at least 3 times/week
Ability to travel to conferences abroad (1−2 times/year).

Will be a plus:

Experience of Personal Assistant/Administrative Assistant/Operations Manager

Will be responsible for:

Create presentations for team meetings;
Create, own and control boards in task management tools (such as Jira) for evident, well-structured and efficient resolution;
Provide support at the industry events and business/personal trips (booking tickets, hotels, restaurants, passes, search and rsvp for industry-related events, plan routes and schedules), taking into consideration personal preferences of the task-owner;
Assistance with personal inquiries (such as scheduling/rescheduling appointments, organising delivery etc);
Manage supervisor’s schedule (timings, schedule, deadlines);
Assistance in preparation to the events (communication with vendors, gathering and analysing the information, doing comparative analysis, making orders, tracking the deadlines, assisting in setting up meetings, onsite control);
Participation in meetings (calls) to take the meeting notes and transform them into action items, write follow-ups and track fulfillment of these tasks and follow-ups within the deadlines set;
Synchronise multiple team members for timely task resolution, if required;
Fetch and analyse trade reports from our platforms and present them in a clear and easy-to-grasp way. Store them accordingly for prompt access to the information in them;
Conduct surveys, collect feedback, proactively initiate changes and improvements to the existing processes and approaches;
Process large volumes of information from multiple sources, analyse and summarise it in a clear way with specific and well-structured items, deep understanding and ability to present it;
Assistance with HR such as organising team-buildings/trainings and other activities for the team together with team leaders;
Proactively solve tasks without waiting to be told so (based on the fundamental knowledge of the processes).

Executive Assistant

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